Virtual document safe storage is the process of making physical files electronic documents for sharing, storing and accessing. It can reduce the storage space needed to store physical documents and improve security by locking specific parts of a file to specific users.
Online storage systems are particularly useful for companies that deal with a large amount of documents. Paper documents are difficult to track and secure without complex security systems or administratively-intensive checkout procedures. They are also more susceptible to being lost or destroyed during a disaster like a fire. Electronic files, on the contrary they are more simple to monitor and less likely to be stolen, and are far more resistant to destruction.
Egnyte Governance Guide
A virtual document is an object in Documentum that has component files (or children). Component files may be stored in different file formats. The logical ordering of the components is determined by the virtual document author. This ordering can be distinct from the logical order of the files within a folder-based grouping similar to a traditional file-folder structure. If the logic of components changes, then the entire virtual document should be re-ordered to reflect these changes.
While every business can benefit from implementing an online document storage system. However, traditionally paper-centric organizations like law firms and accounting companies can see significant increases in their productivity implementing one. With proper controls in place and a secure online document storage system will help safeguard your data from hackers and help keep your workflows running smoothly.
http://www.vdr-software.blog/what-are-the-main-reasons-for-acquisition/